Exhibitor Information
NEW ZEALAND AEROSPACE SUMMIT 2025
Te Pae Christchurch Convention Centre
Ōtautahi Christchurch / 06-08 October
Thank you for your support and participation we look forward to welcoming you in October.
The following information is provided to ensure you have access to all details leading up to and onsite as an exhibitor.
Full Exhibition Stand Inclusions
Partitioning as per dimensions on the floor plan (3.0 metre back wall and 3.0 metre side wall, panels are 2.3 metres high)
Partitioning covered in black velcro compatible fabric
150 watt spotlights (2)
Power amp supply with 4 plug multi-box
Clothed trestle table and two chairs if required
100 word profile on conference app
x2 complimentary full registrations, including Focus sessions
x2 tickets to the Post Summit Networking Function
Compulsory Actions
Stand Registration
All exhibition stands are entitled to two full registration passes. Click below to register these representatives
All those who are onsite must be registered and wear their name badge at all times (including pack in and out).
100 Word Profile
A 100 word company profile to be supplied by exhibitor.
Te Pae H&S Induction
All exhibitors are required to complete the online health and safety induction prior to the Summit:
For security reasons, we require the names of all individuals who will be onsite, including those setting up or packing down your exhibition stand, by Wednesday 1st October.
If you are unsure whether you've submitted all your team members' names, please email Kate to confirm:
kate@composition.co.nz.
Exhibitor Timetable
Pack in
DROP OFF ONLY, NO SET UP
Monday 06 October, 12.00pm - 4.00pm
Exhibitors can deliver items to the loading dock to ease congestion during the official pack in time on Tuesday.
VENUE
Loading Dock, Te Pae Christchurch Convention Centre
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STAND SET UP
Tuesday 07 October, 1.30pm - 6.00pm
VENUE
Exhibition Hall 1,2&3, Te Pae Christchurch Convention Centre
Exhibition opening
DATE
7.00am - 5.00pm,
Wednesday 08 October
VENUE
Exhibition Hall 1,2&3, Te Pae Christchurch Convention Centre
Day catering will be served in the exhibition area
Pack out
DATE
Wednesday 08 October
TIME
3.40pm -4.30pm
Exhibitors can begin to dismantle their stands at the conclusion of afternoon tea.
VENUE
Exhibition Hall 1,2&3, Te Pae Christchurch Convention Centre
Event protest information
We will work closely with the venue to ensure the safety and comfort of all attendees, as we have done in previous years.
In the past the group/s protesting have been concerned about New Zealand aerospace companies supplying foreign militaries and the legislation that governs this activity. As a result, attendees or media may have questions about whether your organisation is involved in defence and associated industries.
Questions submitted to panels will be managed via our Summit app. The MC, and event team are all briefed on this and will initiate any action in the unlikely event that it is needed.
We will be sure to keep you updated if anything changes in regards to the risk profile of any protest. Please don't hesitate to reach out to us with any questions or concerns. We’re looking forward to welcoming you on the 06-08 October.
Te Pae Christchurch Convention Centre
Exhibition Guide
This document outlines all details and requirements for exhibiting at Te Pae Christchurch Convention Centre.
Venue Guide
A comprehensive guide to provide you with essential information on Te Pae Christchurch Convention Centre.
Health and Safety Guide
Te Pae Christchurch is committed to providing and maintaining a safe and healthy working environment. Please make yourself familiar with the Health and Safety requirements.
Exhibition Build Company and Furniture Hire
Exhibition Hire Services is the company contracted to install the shell scheme and also assist with additional stand furniture and accessories for hire.
For further information contact:
Kelly Butterill
T: 021 824 917
E: kelly@exhibitionhire.co.nz
W: https://exhibitionhire.co.nz
Quick reference guide
These details are from Te Pae Exhibition Guide. We suggest you take the time to read and understand the to ensure the whole guide, but a few essential are outlined here:
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Click here to download the Te Pae Christchurch delivery label.
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Click here to download Te Pae Christchurch floorplan
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Wireless connectivity is readily available throughout Te Pae Christchurch.
Guests have access to free public wi-fi, with a 1Mbps access limit per user, on a shared 20Mbps bandwidth. This allows for basic browsing, email and social media. Premium service and event specific network services for exhibitors can be requested by completing the Internet Services Order Form via EventServices@tepae.co.nz.
Custom solutions for a wider bandwidth can be tailored to suit the event needs by working with our event ICT services team.
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Please get in touch with Te Pae for the arrangements for your deliveries and storage.
Storage space is limited and must be arranged with the Event Services department. Please contact: EventServices@tepae.co.nz
To provide a quality service, we draw your attention to the following important information:
To ensure adequate resources are available, we do kindly ask that you submit requirements in advance by contacting your dedicated Event Coordinator regarding all expected deliveries, shipments, contractors and vendors who require access to the venue.
It is critical to book bump in and bump out times in advance directly with centre management via your Event Coordinator or the Event Services Assistant. Please do not assume that access is available at all times.
To ensure courier deliveries are directed to the correct final location, please refer to the centre’s Delivery Label, which can be found in the online toolkit. Please ensure that all items are accurately labelled, including piece count (e.g. 1 of 3, 2 of 3, 3 of 3). Te Pae Christchurch cannot take responsibility for incorrectly labelled goods.
The centre will accept and sign for deliveries, however, upon receipt, Te Pae Christchurch will not be responsible for checking the status or condition of goods delivered and will not be responsible for any payment to delivery companies.
Storage space is extremely limited, and deliveries are accepted 24 hours prior to the event commencing.
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If you are have questions, then please contact the conference organisers, Composition, +64 3 332 4537 or email aerospace@composition.co.nz
Te Pae Event Services Assistant will assist all exhibitors with services they may require for their booth (e.g., stand catering, booth cleaning etc.) on email EventServices@tepae.co.nz